Education Payroll Limited, on behalf of the Ministry of Education, runs a fortnightly pay cycle for school employees. This section takes you through the necessary tasks that schools must undertake to ensure that their employees' pay and entitlements are accurate and paid on time.
The key to successfully managing the fortnightly pay cycle is to complete payroll instructions in good time, to check Transaction and SUE reports as soon as possible, and to correct pay errors before the cut-off times.
Fortnightly pay activities
For a pictorial view of the fortnightly pay cycle, see Fortnightly pay cycle.
This table shows the activities that must take place at your school for each pay period.
||Enter pay instructions as they come to hand, either in Novopay Online or via form, taking into account the cut-off times for online and manual instructions.
See Enter payroll instructions.
See Cut-off times for pay instructions.
|Day 9 Thursday
||Check the 1st draft SUE report before noon on this day, so that pay errors can be corrected before the pay run.
See Check 1st draft SUE report.
|Day 13 Monday
||Check the 2nd draft SUE report before 11.00 am, so that incorrect payments can be adjusted before the pay run.
See Check 2nd draft SUE report.
|Day 14 Tuesday
||Print and check the final SUE report, have it signed by the principal, and keep a copy for your records.
See Check and file final SUE report.
If you notice that an employee will be overpaid, stop the pay before 10.00 am. See Stop pay.
|After pay day
||If an employee asks for their payslip to be resent, see Resend payslip.
If an employee has been overpaid, see Recover an overpayment.
The payroll calendar
See the Payroll calendar for payroll dates.
Cut-off days can change slightly around public holidays, so keep an eye on the payroll calendar around these times.
SUE report versions
Three versions of the SUE report are generated in a pay cycle. This table describes the terminology used to identify the versions.
|1st draft SUE report
||Historically referred to as the Draft SUE report.
Available on the Thursday before pay day (day 9).
|2nd draft SUE report
||Historically referred to as the Final SUE report.
Available on the Monday before pay day (day 13).
|Final SUE report
Historically referred to as the Final Final SUE report.
Available on the Tuesday after the pay is run (day 14).
This reflects the actual pay run and forms part of the school's financial records.
A-Z of payroll:
We welcome your Feedback on the information in this section.