School audit

The School Annual Accrual Report (SAAR) forms part of the school's Annual Financial Statements. The purpose of the school audit is to check and certify the SAAR to verify that the people named were employees of the board, and that the amounts paid to them are correct.

Leave liability reports and error schedules are provided to allow your school to finalise changes to the SAAR and to complete the required journals. You can then complete your Annual Financial Statements for your auditors.

It is recommended that you download and use the SAAR Reconcilation 2016 Instructions to guide you through the school audit process.

Key dates

Date Activity
27 February 2015 Reports are available in Novopay Online.
31 March 2015 Financial Statements should be with auditors.
2 June 2015

Annual Reports to be submitted to the Ministry.

Note: The statutory deadline is 31 May, but this falls on the Queen's Birthday weekend in 2015.

School audit reports

The following reports and error schedules are provided:

  • School Annual Accrual Report (SAAR)
  • Leave Liability report
  • Overpayments error schedule
  • Stop Pays error schedule
  • Funding Code error schedule

The SAAR contains summarised salary and wage information from your Staff Usage and Expenditure (SUE) reports for your employees from 28 January 2014 to 27 January 2015. It also contains specific financial data that you require for the completion of your financial statements (e.g. estimated ACC Levy data).

The Leave Liability report advises schools of the leave liabilities, as per the leave balances held in Novopay, that they need to report on for their non-teaching staff.

A number of payroll error schedules (Stop Pays, Overpayments and Funding Code errors) are provided to allow your school to finalise the SAAR. Because these errors have not been adjusted within your fortnightly SUE reports they have been carried into the SAAR, which sums your SUE data into a single report, and therefore require correction in the financial statements.

The following documents are available for download from the Ministry's website (Finance pages):

  • SAAR Reconciliation 2014 Instructions, which guide you through the school audit process
  • SAAR Certification form 2014, which schools need to complete
  • School Audit Utility, a smart spreadsheet which automatically converts all the downloaded CSV files into one Excel spreadsheet that calculates the required totals

Related links

Ministry of Education website:


How to: