ACC Claims

The Employer Reimbursement Agreement

The Employer Reimbursement Agreement is an agreement held by the Ministry of Education and ACC which allows an employee to receive continuous pay while on ACC leave and ACC reimburse weekly compensation to your school. The decision for an employee to be covered under the Agreement relies on the employee having a sufficient sick leave balance to cover the 20% salary that ACC do not reimburse.

If your employee has sufficient sick leave balance, they are entitled to continually be paid 100% of their assessed salary. ACC will reimburse 80% and the remaining 20% will be deducted from sick leave balance.

If employee does not have sufficient sick leave balance, your employee might be entitled to be paid 80% of their assessed salary directly from ACC, if ACC have confirmed they will be covering the claim.

Note: TIMESHEET/DAY RELIEF STAFF ARE NOT COVERED UNDER THE EMPLOYEE REIMBURSEMENT AGREEMENT AND ARE PAID DIRECTLY BY ACC. Please only pay them for hours physically worked.

Beginning of an ACC claim for an employee

Below is a step by step guide to how your employee's ACC claim begins:

Employee's responsibility:

1. Visit your doctor.

2. Ask your doctor to send the medical certificate to ACC. The certificate needs to say why you can't work and for how long. If it's for a new injury, your doctor will send the certificate in when they lodge your claim. If it's for an injury ACC already cover, they can send this on its own.

3. Contact ACC on 0800 101 996 and request "weekly compensation" and advise of any other support you require. Once ACC receives your medical certificate, they can start sorting out your weekly compensation.

4. Advise your school about your situation as soon as you're injured. Your school will need to book SL (or SLWOP if you have insufficient SL) until Novopay receives the documentation directly from ACC requesting your earnings.

5. ACC will contact you directly advising you whether they have accepted your application or not. If your claim is due to a work related injury, your school will also receive a letter confirming the work related injury.

a. If your claim has been DECLINED, your leave will remain as SL or SLWOP.

b. If your claim has been accepted, your leave will be amended to ACC leave.

Schools' responsibility:

1. Ensure the employee has contacted ACC and requested weekly compensation.

2. Enter SL or SLWOP via Novopay online unless this was the first week of a work related injury. If so, you will need to submit a NOVO12 leave booking form advising ACWK1 for the date range (not exceeding 5 continuous days for a non-teacher and 7 continuous days for a teacher). The first week of injury is considered a stand down period to ACC; therefore this cost is covered by the school.

3. Send any forms labelled ACC3, ACC72 or ACC38's you receive from ACC to support@novopay.govt.nz as soon as possible. The ACC Forms will be completed by Novopay.

4. Once you have received confirmation from Novopay that we have received the relevant documentation from ACC, continue to submit NOVO12 leave booking forms advising ACC leave. Correct leave code must be advised to prevent any delay in processing. Please refer to the Decision Tree section.

5. Advise Novopay when the employee returns to working their normal hours by sending an email to support@novopay.govt.nz with the subject heading: Employee's name, MOE Number, Return to working normal hours, Date returned

How compensation is paid to your school

Once Novopay received the requested reimbursement from ACC, we will then forward the payment to your board's bank account. Please refer to the Ministry of Education website for the use of ACC reimbursement or contact the Ministry of Educations resourcing team for bank staffing queries.

Payroll outcomes for staff that have had an accident

Teaching staff: If the accident is work related, the employee continues on full pay and no sick leave is deducted.

Teaching staff: If the accident is non-work related, the first week of absence is deducted from their sick leave balance at full days. From the second week onwards, the employee continues on full pay with 0.2 sick leave for each day of absence debited from their sick leave entitlement until their SL balance is exhausted. Once their SL balance has been exhausted, ACCWO (ACC without pay) needs to be entered, and ACC will pay the employee directly.

Non-teaching staff: If the accident is work related, the employee continues on full pay for the first week with no sick leave deducted. From the second week onwards, the employee continues on full pay with 0.2 leave for each day of absence debited from their sick leave entitlement. Once their SL balance has been exhausted, ACCWO (ACC without pay) needs to be entered, and ACC will pay the employee directly.

Non-teaching staff: If the accident is non-work related, the first week of absence is deducted from their sick leave balance at full days. From the second week onwards, the employee continues on full pay with 0.2 sick leave for each day of absence debited from their sick leave entitlement. Once their SL balance has been exhausted, ACCWO (ACC without pay) needs to be entered, and ACC will pay the employee directly.

ACC LEAVE CODE DECISION TREE

Please note

  • To book the following leave codes: ACNW2, ACW2N, ACWK2, the employee must contact ACC and request weekly compensation. This is not processed automatically and needs to be requested by the employee. Call ACC on 0800 101 996 to request weekly compensation

  • ACC determine the date of injury based on medical certificates provided by your employee. ACC advise Novopay of the date of injury, so any leave associated with the injury prior to the date ACC advise will need to be booked as SL or SLWOP and is not included in the first week of injury.

  • When calculating your employee's SL balance, please remember the following:

    • ACC reimburse up to 80% of the salary paid to your employee. A maximum of 20% per day of SL is deducted after the first weeks stand down period.
      For e.g. your employee has 2 days SL balance after the first week stand down period. 2 days @ 20% will last 10 days as ACC leave.