Payroll Update 14 April 2021

News for School Payroll Staff

Tena koutou

Thank you to everyone who participated in our EoY / SoY feedback survey. We've received some very useful feedback and a key theme is a call for just one (EdPay) payroll portal. This year we're focusing on improving EdPay to ensure it's easy to use and reflects your advice, retiring the remaining NOVO forms, and decommissioning Novopay Online. Read more in the Education Gazette article.

If you're not already using EdPay, you'll find many tasks quicker and easier-your Payroll Adviser will be happy to talk to you to help get you started.

Holiday pay reduction for teachers due to unpaid leave

If a teacher takes unpaid leave during a school term, a holiday pay reduction may be needed. At the beginning of each vacation period, required holiday pay reductions are calculated for all teachers who have taken unpaid leave during the term just completed. (In some instances, further holiday pay reductions are required resulting from prior terms.) The holiday pay reduction will be made from the employee's pay that falls over that vacation period. As each sector has its own set of Holiday Pay Reduction calculation rules, we have created a useful table with links to each collective agreement. For more information view the Holiday Pay Reduction (HPR) for Teachers page

Useful tips for sending a Salary Assessment Application

  • Download a new Salary Assessment Application form from the website to ensure you have the most up-to-date version (last updated 16/03/2021).
  • Please type all the details required into the form. Handwriting can lead to errors.
  • Check the frequently asked questions, application manual, and quick checklist on the Salary Assessment page?before sending the application.

Please do not reply to closed tickets, as Education Payroll staff won't see the email. Instead, please contact our team on 0508 668 6729, option 3 for queries or concerns. This service is available to both school authorised users and non-authorised users/the public between 9.30 and 3.30 Monday to Friday.

Employees on continuous ACC leave

If your employee is still on continuous ACC leave or still covered by the Accident Compensation Corporation (ACC) scheme, you will need to continue to submit a NOVO12acc leave booking form (PDF). For more information, please visit our ACC page

Reminder - completing NOVO22nt and NOVO22t forms

Please check whether your employee is on the latest Individual Employment Agreement (IEA), before completing a NOVO22nt/NOVO22t form. These forms are for a change to the latest IEA only.

A form is not required for collective agreement changes as these happen automatically.

You can check the employment agreement version under the Job History screen details in EdPay or on your SUE report (screenshots below).

Job History screen

Checking employment agreement version on your SUE report:

SUE report screen

New Government Superannuation Fund (GSF) Rate

For school employees who are members of GSF, the GSF employer subsidy rate will automatically increase from 14.9% to 16.2% effective from the first pay period after 1 April 2021. This is Pay Period 02 - starting 7 April. The employee/member contribution rate remains unchanged at 6.5%.

If you have any queries, please ring the GSF Schemes Administration on 0800 654 731 or email (GSF members only).