News for School Payroll Staff

In this week's edition we have included a reminder about stop pays, as Friday and Monday are public holidays.

We have some advice on filling out NOVO forms and clarification on part-time teacher vs day relief teacher.

There is information on special tax codes and 1st April tax changes, as well as Collective Agreement rate changes.

We would like to thank you all for your efforts during End of Year/ Start of Year.

We hope you have a nice Easter break.


Mathew Gordon
Manager Service Desk and Support Education Payroll Limited

Stop Pays

Friday 25 March 2016 and Monday 28 March 2016 are National Public Holidays and Novopay staff will be observing the statutory holidays.

In order for a Full Stop Pay to occur, requests must be submitted on a NOVO31 before 10am on Tuesday 29th March, with the subject line FULL STOP PAY (name, MOE number).

Start of Year

Please be aware that, from 31 March, Start of Year Novopay Online screens will be closed until the next SoY period begins late in the year.

We wanted to say a big Thank You to all of you for making this Start of Year our most successful yet. We processed over 18,000 of your Novo 1 forms and over 6,000 annualisation forms over the period, and we have answered over 31,000 calls from you since the beginning of January.

We know that there is always room for improvement though and we'd love to hear your feedback on how both End of Year and Start of Year were for you, and anything we can do to improve for next year.

NOVO Forms Tip

We recognise that processing NOVO forms promptly to ensure your staff get paid accurately and on time is critical.

If you are not completing the transaction on Novopay-on-line (NOL) but are sending us a NOVO form instead then it is essential that you complete all mandatory fields and send the completed NOVO forms to us prior to the cut-off dates. Did you know that a third of NOVO forms we receive are incomplete which means that we have to return them which may delay payment.

Part-time Teacher vs. a day Relief Teacher

Just a reminder, if a part-time teacher is relieving in a role other than their own position (i.e. another teacher's class) then it is day relief (DDR) that you should enter in Novopay Online or on a Novo15t. If they have worked extra time in their role then it is additional hours (APTAH, PPTAH or SPTAH depending on the sector) that you should enter in Novopay Online or on a NOVO20t.

Please also see:

Special Tax Codes Process

Please remind your employees with a Special Tax Code (STC) that they will need to correct their tax code with the Inland Revenue and Novopay before the end of the tax year. If their code is not corrected or renewed then they will default to an ND (No Declaration) tax rate of 46.45%, applicable from 1 April 2016.

We will write to employees who are on a STC in early March to ensure that they know the correct process to follow. Affected employees will be advised that they must re-apply to Inland Revenue for a Special Tax Code. If their application is successful then they will pass an Inland Revenue instruction on to you, their school's authorised user.

Please send a NOVO4 (Tax Details Change) form with every tax instruction you receive to the Service Centre by 5pm Monday 4 April 2016. This will ensure that your employees' correct tax codes take effect in PP01. Any tickets received after 5pm will be processed in the next available pay.

If your employees have any questions or concerns regarding this process, please ask them to contact IR on 0800 227 774.

1 April Tax Changes

From 1 April holiday pay/annual leave paid on termination and accrued annual leave paid in advance and in a lump sum will be treated as "extra pay", so PAYE will be deducted using the extra pay rates.

If you have employees at your school who have queries about tax payments, please refer your employees to this update link:

Alternatively, you can contact Inland Revenue directly:

Support Staff CA 3rd Tranche Changes

Effective from the 30 March 2016, PP201701, employees paid under the Support Staff in Schools Collective Agreement (including those on the latest IEAs) on Grades A to C will have their pay rates increased in line with the printed rates in the Collective Agreement. Those employees paid on Grade D will have a pay increase of 0.8% applied to their salary. Those employees paid on the Executive Management pay grade are not affected by this pay increase.

You are receiving this newsletter because you are set up as a Novopay Authorised User. If you have received this newsletter in error, please delete it and accept our apologies.

If you are a Novopay Authorised User, and would like to update your email address, please download and complete a NOVO5 form and post it to the Novopay Service Centre. If you are no longer a Novopay Authorised User, please download and complete a NOVO5c form and post it to the Novopay Service Centre. It can take up to two weeks to process these changes. We thank you for your patience.