Novopay Newsletter 21 April 2016

News for School Payroll Staff


I hope you are enjoying the current vacation break, and that the information in the newsletter is useful as you are getting ready for the start of Term 2.

Monday, 25 April, is a national holiday, and we would like to remind you about what to do with Stop Pays. All requests must be submitted on a NOVO31 before 10am on Tuesday 26th April.

In this week's edition of the newsletter we have included information again about mileage claims and the relevant collective agreements.

We have recently updated Support Staff Designation Codes on the Novopay website.

We provide a useful reminder on how to print forms. You may need the most recent version of Adobe reader.

There is information about 'My HR Section' in Novopay Online. It can help you manage human resources information.

If you need any assistance, remember we are here to help.

http://www.novopay.govt.nz/images/Mathew-signature.jpg

Regards,

Mathew Gordon
Manager Service Desk and Support Education Payroll Limited

Support Staff Designation Codes Update

We have recently updated the Designation Codes for Support Staff in schools on the Novopay website.

Under the current collective agreement any designation code can be aligned with any grade and step apart from the executive management code which can only have one designation code against its grade and step.

The updated codes are here.

Stop Pays

Monday, 25 April 2016 is a National Public Holiday and Novopay staff will be observing the statutory holiday.

In order for a Full Stop Pay to occur, requests must be submitted on a NOVO31 before 10am on Tuesday 26th April, with the subject line FULL STOP PAY (name, MOE number).

What to do if you are experiencing forms not printing properly?

The solution, in most cases, is to ensure you are running the latest version of Adobe Reader.

To check your current version you could ask your school IT administrator, or update your version of Adobe Reader which is free to download and use. It is available for both Windows and Mac users

from: https://get.adobe.com/reader/

There are additional configurations for Mac users and these can be found here: http://novopay.govt.nz/Site/Forms/NOVO-forms/Software-requirements.aspx

Tip - My HR Section

This tip is designed to help you easily access 'My HR Section' in Novopay Online and to help you manage human resources information including personal contacts, leave, and employment details for each of the employees at the school.

You can access it by logging into www.Novopay.govt.nz on the top right of the Home page.

Once you have clicked on 'My HR' it will turn blue. You must click 'Set My View' to allow you to see and amend a specific employee's details.

To do this:

  • Click on the button under My View

  • Click on the button take you to the search screen

  • Click on the button to show your school's staff

  • Click on the for the employee you want to view

  • Click on the button, found at the top left of the table

Once a specific employee is selected you will be able to make changes to their:

  • Personal Contact details (address and phone numbers)

  • Emergency Contact details

  • Ethnicity

  • Bank Accounts

You will also be able to view:

  • Individual Leave Balances

  • Appointment Details

  • Timesheet History

Note: Clear the employee selection to ensure error messages do not appear when you move to My School or My Reporting;

  • By clicking on the next to the employee details.

Mileage claim for relief teachers - Use a NOVO15t

To make a mileage claim for relief teachers please use a NOVO15t or complete it online. Schools need to complete field 12 for any mileage claimed. However, make sure you read the instructions prior to doing this as the first 10 -20 kms (depending on CA coverage) needs to be deducted first. If you don't complete the form correctly the teachers will be overpaid.

When entering the relief teacher's time using Novopay Online (NOL) there are no prompts for the mileage claim, so it is important that schools familiarise themselves with the Primary Teachers' Collective Agreement, clause 5.7: http://www.education.govt.nz/school/running-a-school/employing-and-managing-staff/collective-agreements/primary-teachers-collective-agreement/part-5-reimbursing-alllowances/

It also applies to both Area Schools Teachers' Collective Agreement here is the link:

http://www.education.govt.nz/school/running-a-school/employing-and-managing-staff/collective-agreements/area-school-teachers-collective-agreement/appendix-1-travelling-allowances/

It also applies and Secondary Schools' Collective Agreement, http://www.education.govt.nz/school/running-a-school/employing-and-managing-staff/collective-agreements/secondary-teachers-collective-agreement/part-seven-travelling-allowances-reimbursements-and-expenses/