Changes to Novopay Online

The following changes have been introduced for Novopay Online.

Unpaid Leave Bookings

In order to protect an employee's wages when booking unpaid leave, some changes have been made to Novopay Online.

Unpaid leave bookings for the previous pay period plus unpaid leave bookings for the current pay period must not exceed the number of days an employee is paid in a fortnight.

If the above occurs, the following error message will be displayed:

LWOP booking/s unable to be processed as this will potentially create an overpayment and debt, please submit a NOVO12.

For example:

A part-time teacher is paid 14 days within a fortnight. They have taken 8 days sick leave without pay for the previous pay period and 7 days leave without pay in the current pay period. Both bookings have been submitted within the current pay period.

The total number of unpaid leave bookings submitted within the current pay period is 15 days which exceeds the 14 days the employee is paid for within the fortnight. This will cause the error message to be displayed.

In summary

  • The earliest (LWOP) bookings that can be entered via Novopay Online are for the previous pay period only.
  • The sum of LWOP bookings for the previous pay plus current pay must not be greater than 14 calendar days.
  • LWOP for future periods can be entered with no restrictions.

Terminations

Employees that are terminating in the current pay period must have their termination date entered before Saturday EOD to receive full accurate pay and termination pay. Dates entered post Saturday EOD will be processed as follows:

  • Where a termination date is entered between Saturday EOD and Monday 4.30 pm, the employee will have the correct salary component paid. However, the termination pay will be processed within the next pay period.
  • When an attempt is made to process a termination date post Monday 4.30 pm, the following error message will be displayed:

Missed termination cut-off for pay period end, please submit a NOVO6 with 'STOP' in the subject line

For example, Pay Period 15 ends on 13th October. If an employee's termination date of 5th of October is entered on the morning of Monday 12th October, the employee will receive salary for the days up to 5th of October in PP 15. Termination pay will be processed in PP16.

Additionally, if an attempt is made to terminate an employee across a period for which leave has been booked, the following error message will be displayed:

Employee has leave bookings that span the termination, please submit a NOVO6.