Online Access/Audit report

The Online Access/Audit report lists all authorised Novopay users at a school, and the level of access that they have.
See Request access to Novopay Service for a description of the access levels.


Purpose

Check this report regularly to ensure that only the people who are currently delegated by the board of trustees to carry out payroll administration tasks have access to Novopay, and that their level of access is appropriate. Also check that access has been cancelled for authorised users who no longer require access or who have left the school.

Formats

This report is available in CSV and PDF formats. For information on these file formats, see CSV and PDF file formats.

Responsibilities

Only school-wide administrators and principals can access this report.

It is recommended that the principal signs this report to confirm that the authorised user list is correct.

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Timing

This report can be run at any time as required.

Download the report

  1. Download the Online Access/Audit report in Novopay Online using the following menu path:

    My Reporting tab > School Reports > Online Access/Audit

  2. Select the start and end dates of the period you want to review.

  3. Click file format (PDF or CSV) that you would like to download.

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Actions to take

Use the table below to determine how to change Novopay authorised user access for your school.

If Then
If an authorised user has left your school or no longer has a role for which they require access to Novopay Online Complete a NOVO5c form to cancel their access.
If an employee or external contractor requires access to Novopay Online to perform duties as payroll administrator Complete a NOVO5 form to request authorised user access.

See Request access to Novopay Service for more information.
If the principal does not appear on the report Complete a NOVO5 form to request authorised user access.
Note: All principals must be authorised users, to ensure that they can fulfil their delegated management accountabilities, and manage their administrators' pay.

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Retention

It is recommended that you keep checked and signed Online Access/Audit reports until that year's financial audit is completed. See Payroll record keeping.


Related links

Resources:

A-Z of payroll:

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