Employment status

The Employment Status defines the type of appointment/position your employee holds at your school and describes the way your employee is paid.

To ensure that your employee is set up in the system and paid correctly it is important to select the right code. The employment status and description table below will help you identify which code to use.

Each definition has one of the following descriptions

Auto: An 'auto-paid' employee. The employee is automatically paid on a fortnightly basis. The system calculates how much to pay the employee and how much service they accrue for each period.

T/Sheet: A 'timesheet' employee. No pay will be generated unless a timesheet is submitted. The system calculates the service when timesheets are entered.

5+: The employee works five days (or more) per week. Employment status with descriptions that includes 5+ means the following:

  • This employment status should be assigned where a non-teacher works at least five days per week
  • This is regardless of the number of hours worked, for example it can be used for a Part time employee who works two hours per day for five days per week
  • This indicates that this non teaching employee is entitled to seven days sick leave per year rather than a six day sick leave entitlement.

The employment status is made up of up to five characters

The employment status and description table (Excel 9.86KB) will help you identify which code to use.

  • First character - indicates Teacher or a Non-teacher - N or T
  • Second character - indicates Fixed-Term or Permanent - F or P
  • Third character - indicates Full-Time or Part-Time - F or P
  • Fourth character - indicates paid automatically or by timesheet - A or T
  • Fifth character - indicates either one or a combination of: 5+, Term-Time, Annualised - A or 2, 4, 5, 6, 7, 


- Not every employment status has a fifth character

- The fifth character allows a combination to be used more than once

Exceptions to the above are:

- Teaching Supernumerary - TSNUM

- Reliever jobs - TRST, TRPA and TRFA