Authorised user access

Only authorised users can access the Education Payroll Service (i.e. the Education Payroll Service Centre and EdPay). Authorised users are the people within schools who have been delegated authority to carry out payroll activities. A school can have as many authorised users as needed. The responsibilities of individual authorised users will vary between schools.

See how to Request access to Education Payroll Service.

Authorised user roles in EdPay

Some payroll activities require authorised user access. The responsibilities of individual authorised users will vary between schools. EdPay has the following authorised user roles:

  • The principal role can view and administer all staff records except their own. All principals must be authorised users, to ensure that they can fulfil their delegated management accountabilities, and manage their administrators' pay. See Information for principals(Note: there can be only one person at a school with principal access. If the principal is away for more than two weeks, and another employee is in an acting principal role, see Appoint an acting principal for options to set up access.)
  • The school-wide administrator role can view and administer all staff records except their own, and those of the principal, external administrators and other school-wide administrators.
  • The timesheet and leave administrator role has access to and can see and submit timesheets and leave.

Other administrator roles can perform specific tasks only:

  • Community education administrator
  • Out-of-hours music administrator
  • University administrator
See Request access for more information about authorised user access.

Log in to EdPay

If you are an authorised user, enter your user name and password in the EdPay login screen.

Your user name is your 7-digit MoE number (which is not the same as your Teacher Registration number). If your MoE number is shorter than this, add zeros at the front to make it up to 7 digits, eg 12345 becomes 0012345 and 123456 becomes 0123456.

You will be given a temporary password. You'll be prompted to change your password the first time you log in, then every 60 days.

If you have questions relating to payroll administration at your school, see Contact us for the appropriate contact point.

Acting principal

There can be only one person at a school with Principal access to the Education Payroll Service. If the principal is away for more than two weeks, and another employee is in an 'acting principal' role, see Appoint an acting principal for options to set up access to the EdPay service.

Related links

Reports: