NOVO forms

When you need to use a NOVO form you must always download the original from this web page. Follow the instructions provided with each form. Wherever possible, complete forms electronically.

IMPORTANT: Download and save the form to your desktop or another place on your computer. If you don't save it before filling it in you will lose your data.

For more help about filling in forms see Completing NOVO forms.

The Novopay Service Centre will return out of date, incorrect, illegible or incomplete forms to you for re-submission.

If you are having trouble downloading a form or need help completing your payroll instructions, please contact the Novopay Service Centre on 0508 NOVOPAY or email us on support@novopay.govt.nz.

Number Name When to use this form How to complete this Form

NOVO1nt

Smart Form

(PDF 744KB)
v5.9

Updated 28 Sep 2018

New Appointment for Non-Teachers

For all new non-teaching appointments; complete a separate form for each new job.

NOVO1nt Instructions

Version 5.4

Updated 19 Sep 2018

NOVO1t

Smart Form

(PDF 1MB)
v5.9

Updated 19 Sep 2018

New Appointment for Teachers

For all new teaching appointments; complete a separate form for each new job.

NOVO1t Instructions

Version 5.4

Updated 19 Sep 2018
For help completing the form download these instructions.

NOVO2nt

Smart Form

(PDF 1.02 MB)
v5.1

Updated 1 June 2018

Pay Details Change for Non-Teachers

If your employee is working reduced hours due to an accident, please use a NOVO12acc Smart Form to indicate this, not a NOVO2nt Smart Form

For:

  • support staff changing to full-time hours
  • support staff changing hours employed
  • permanent and fixed-term allowances for non-teachers
  • retrospective date changes
  • fixed term employees changing contract end dates.

All other pay details changes should be entered directly into Novopay Online.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO2t

Smart Form

(PDF 250KB) v5.4

Updated 15 June 2018

Pay Details Change for Teachers

If your employee is working reduced hours due to an accident, please use a NOVO12acc Smart Form to indicate this, not a NOVO2t Smart Form

For:

  • teachers changing hours employed
  • permanent and fixed term allowances for teachers
  • retrospective date changes
  • fixed term employees changing contract end dates.
  • not for advising Higher Duties, Communities of Learning, Maori Immersion, Tutor Teacher, Service Increment Allowances for Employers.

All other pay details changes should be entered directly into Novopay Online.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO3

Smart Form

(PDF 582KB) v1.2

Updated 28 Aug 2018

Employee Details Change

When your employee's personal details have changed and you are unable to enter the details directly into Novopay Online.

NOVO3 instructions

Version 1.1

Updated 1 June 2018

For help completing the form download these instructions

NOVO4

Smart Form

(PDF 144KB)
v2.1 Updated 15 January 2018

Tax Details Change

For all tax detail changes.

NOVO4 instructions
For help completing the form download these instructions

NOVO5

(PDF 267KB)
v4.3 Updated 20 August 2018

Novopay Service Authorisation / Changes

To authorise an employee to administer payroll data and information through the Novopay Service, including principals and employees not paid by Novopay.

Use alongside the NOVO1nt form if your new non-teaching staff member will also complete your school's payroll work.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO5c

(PDF 94KB)
v4.3 Updated 20 August 2018

Cancel Novopay Service Authorisation

To cancel employee access to the Novopay Service, so they can no longer administer payroll data and information online.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO6

Smart Form

(PDF 536KB)
v3.2

Updated 1 June 2018

Termination/End of Employment

If you are unable to enter the details directly into Novopay Online, when an employee

  • resigns from, leaves or ends a job
  • transfers to another school
  • leaves the education service.
NOVO6 instructions

Version 3.1


For help completing the form download these instructions

NOVO6r

Smart Form

(PDF 149KB) v1.1 Updated 15 January 2018

Termination Reversal

Request cancellation of a termination of employment.

NOVO6r instructions
For help completing the form download these instructions

NOVO7t

Download this form from the Salary Assessment Forms page

Salary Assessment for Teachers

To determine a teacher's pay if :

  • this is their first position
  • they have not taught in a state or state integrated school for two years.
Refer to the Salary Assessment Forms page

Please read this check sheet before completing this form.

NOVO9t

(PDF 462KB) v5.2

Updated 1 June 2018

Statement of Service Request for Teachers

To request:

  • a Statement of Service
  • a copy of pay history
  • salary cards for teaching staff.
  • the last five years' service for registration or certification purposes.
  • NOT for leave, retirement, or redundancy checks - use a NOVO 31 for this.

NOVO9t Instructions

Version 5.2

Updated 1 June 2018
For help completing the form download these instructions

NOVO10nt

Smart Form

(PDF 101KB) v1.1 Updated 15 January 2018

Timesheet for Out-of-Hours Music & Art Staff

To advise the Novopay Service Centre of the timesheet hours worked by out-of-hours music and art staff when you are unable to enter the details directly into Novopay Online.

NOVO10nt instructions
For help completing the form download these instructions

NOVO11nt

Smart Form

(PDF 96KB) v1.1 Updated 15 January 2018

Timesheet for Caretakers/Cleaners/Canteen Workers/Ground Staff

To advise the Novopay Service Centre of casual and fortnightly timesheet hours worked by, or allowances due to, caretakers, canteen workers and ground staff on timesheet; or additional fortnightly hours worked by, or additional allowances due to, caretakers, canteen workers and ground staff not on timesheet, if you are unable to enter the details directly into Novopay Online.

NOVO11nt instructions
For help completing the form download these instructions

NOVO12

Smart Form

(PDF 653KB) v4 Updated 15 January 2018)

Leave Bookings other than ACC leave bookings.

Please advise ACC leave bookings using a NOVO12acc Smart Form.

To book leave when you cannot enter the details directly into Novopay Online.

NOVO12 instructions
For help completing the form download these instructions

NOVO12acc

Smart Form

(PDF 1.92MB) v1.3 Updated 19 April 2018

ACC Leave and ACC partial duties bookings.

Please advise all other leave using a NOVO12.


To book all ACC leave that your employee has taken, including future dated ACC leave. To advise Novopay of changes to a leave period. For example, to change the leave end date. To advise Novopay of any hours worked whilst on ACC (if applicable).

NOVO12acc instructions

For help completing the form download these instructions

NOVO12r

Smart Form

(PDF 1MB) v2.2 Updated 15 October 2018

Leave Booking Reversal

To reverse leave when you cannot enter the details directly into Novopay Online.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO13nt

Smart Form

(PDF 93KB)v1.2 Updated 6 April 2018

Timesheet for Non-Teachers

To advise the Novopay Service Centre of the weekly hours worked by, casual and fortnightly timesheet hours worked by, or allowances due to, non-teachers on timesheet; and additional fortnightly hours worked by, or additional allowances due to, non-teachers not on timesheet, if you are unable to enter the details directly into Novopay Online.

NOVO13nt instructions
For help completing the form download these instructions

NOVO14nt

Smart Form

(PDF 190KB) v1.2 Updated 13 April 2018

Timesheet for Adult/Community Education Staff

To advise the Novopay Service Centre of the weekly hours worked by Adult and Community Education (ACE) staff, if you are unable to enter the details directly into Novopay Online.

NOVO14nt instructions
For help completing the form download these instructions

NOVO15t

Smart Form

(PDF 253KB) v1.1 Updated 16 January 2018

Timesheet for Individual Relief Teachers

To advise the Novopay Service Centre of the timesheet hours (in part days) worked by relief teaching staff for the week, if you are unable to enter the details directly into Novopay Online.

NOVO15t instructions
For help completing the form download these instructions

NOVO16c
Smart Form


(PDF 336KB) v1.7

Updated 26 June 2018

Teacher or Principal at a Communities of Learning role.

Please remember to submit the confirmation letter from the New Appointment National Panel for all Leadership and Across Community/Between Schools Teacher role appointments.

For all Teachers and Principals appointed to a Communities of Learning role. Do you have the most recent version of this form? Save this version to your computer before you fill it in.

NOVO16t
Smart Form

(PDF 927KB) v5.1

Updated 1 June 2018

Teaching Unit/Payment Allocation/Allowance Change for Teachers

If you and your teacher have formally agreed to change the unit, payment or allowance details for their position when Ministry approval is required or when it covers retrospective dates.

All other changes should be entered directly into Novopay Online.

Complex Examples
Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO17t

Download this form from the Salary Assessment Forms page

New/Improved/Additional Qualifications for Teachers

Use this form when a teacher has received new, additional or improved qualifications which payroll has not assessed.

Refer to the Salary Assessment Forms page

Please read this check sheet before completing this form.

NOVO18t

Download this form from the Salary Assessment Forms page

Service Increment for Teachers

To request the Novopay Service Centre apply a service increment for an employee.

Refer to the Salary Assessment Forms page

Please read this check sheet before completing this form.

NOVO19t

Download this form from the Salary Assessment Forms page

Childcare Credit for Teachers

For a permanent or fixed-term teacher who has previously resigned, or taken leave from a permanent teaching position, to care for their own child.

Refer to the Salary Assessment Forms page

Please read this check sheet before completing this form.

NOVO20t
Smart Form

(PDF 199KB) v1.2 Updated 23 May 2018

Additional Hours/Allowances for Teachers

To advise the Novopay Service Centre of additional fortnightly hours worked by part-time teaching staff who are not relievers; and additional one-off allowances to teaching staff, if you are unable to enter the details directly into Novopay Online.

NOVO20t Instructions
For help completing the form download these instructions

NOVO21
Smart Form

(PDF 469KB) v2.1 Updated 16 January 2018

Funding/Department Code Change

To change the funding or department code for employees for future dates or within the last two pay periods, if you are unable to enter the details directly into Novopay Online.


NOVO22nt
Smart Form

(PDF 149KB) v1.2 Updated 17 January 2018

Annual Increment/Individual Employment Agreement Pay Change for Non-Teachers

For non teaching staff who

  • are due an annual increment
  • have signed the latest individual employment agreement (IEA) following a newly ratified collective agreement appropriate to their job.
NOVO22nt Instructions
For help completing the form download these instructions

NOVO22t
Smart Form

(PDF 163KB) v1.1 Updated 16 January 2018

Individual Employment Agreement Pay Change for Teachers

For teaching staff who have signed the latest individual employment agreement (IEA) following a newly ratified collective agreement appropriate to their job.

NOVO22t Instructions
For help completing the form download these instructions

NOVO23nt

(Excel 90KB) v6.0

Updated 19 October 2018



2019 Annualisation Agreement for Support Staff

For permanent or fixed-term non-teaching staff who are entitled to be annualised under the Support Staff in Schools' Collective Agreement and who want to annualise their pay.

NOVO23nt Instructions
For help completing the form download these instructions

NOVO24nt 2019 v5.4

NOVO24nt 2018 v5.3

Annualisation Agreement Change of Hours/Pay Rate for Non-Teachers.

Please use the correct form for the appropriate year.

To advise the Novopay Service Centre that you have permanently changed a non-teachers annualised hours of work or pay rate.

NOVO24nt instructions


For help completing the form download these instructions

NOVO25nt 2018

Smart Form

(PDF 828KB) v4.5

Updated 1 June 2018

NOVO25nt 2017
Smart Form
(PDF 840KB)

2018 Annualisation Agreement Termination for Non-Teachers.

Please use the correct form for the appropriate year.

To advise the Novopay Service Centre that an annualised employee has ceased annualisation either voluntarily, because they have been on leave without pay, or they have resigned or their employment has ended at your school.

NOVO25nt - 2017/18 instructions

Version 2.2

Updated 1 June 2018
For help completing the form download these instructions

NOVO26
Smart Form

(PDF 1MB) v1.2 Updated 16 January 2018

Collective Agreement Arrears Request

To advise the Novopay Service Centre to claim backdated arrears to previous employees.

NOVO26 Instructions
For help completing the form download these instructions

NOVO27
Smart Form

(PDF 99KB) v1.2

Updated 26 June 2018

Maternity Grant

To advise the Novopay Service Centre that an employee is entitled to receive a maternity grant or ex-gratia parental payment.

NOVO27 Instructions
For help completing the form download these instructions.
Send this form to support@novopay.govt.nz along with scanned copies of certified documentation.

NOVO28t
Smart Form

(PDF 142KB) v1.2 Updated 16 March 2018

Higher Duties Allowance for Teachers

To advise the Novopay Service Centre of a teacher acting in a higher position.

NOVO28t Instructions
For help completing the form download these instructions

NOVO28a

Smart Form

(PDF 481KB) v1.7 Updated 16 January 2018

Higher Duties Allowance for

Teachers or Principal acting in a Communities of Learning role

To advise the Novopay Service Centre of a teacher acting in a higher position.

NOVO28b
Smart Form

(653KB) v1.6 Updated 16 January 2018

Higher Duties Allowance for a Teacher or Principal who is covering for another Teacher or Principal while they are in a Communities of Learning role

To advise the Novopay Service Centre of a teacher acting in a higher position. One off Time Sheeted payment.

NOVO29

Smart Form

(PDF 395KB) v4.1 Updated 16 January 2018

KiwiSaver Enrolment and Changes

To enrol an employee in KiwiSaver, or make changes to an employees KiwiSaver.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO31
Smart Form

(PDF 187KB) v2.1 Updated
16 January 2018

Transaction Report Discrepancies/Advice of Changes

To report payroll errors on the SUE or transaction report that cannot be made directly into Novopay Online.

To request service information for the purposes of leave checks/balances, retirement or redundancy checks.

NOVO31 instructions

For help completing the form download these instructions

NOVO33

(PDF 237KB) v4.2 Updated 16 January 2018

Deduction by School

For all event-based deductions made to an employee's pay by your school.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO35
Smart Form

(PDF 116KB) v1.1 Updated 16 January 2018

Annual Leave Cash-Up

To request an annual leave cash-up for non-teachers, Area Principals and Secondary Principals who are employed as 52-week employees.

NOVO35 instructions
For help completing the form download these instructions

NOVO36t
Smart Form

(PDF 1MB) v1.1 Updated 16 January 2018

Tutor Teacher Allowance Form To apply for a tutor teacher allowance for teachers employed under the Primary Teachers' Collective Agreement and Area School Teachers' Collective Agreement.
Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO37t
Smart Form

(PDF 851KB) v1.6 Updated 16 January 2018





Maori immersion Teacher Allowance Form
(Area, Primary, and Secondary)
To apply for a Maori immersion teacher allowance for teachers and principals employed under the Area, Primary and Secondary School Teachers' Collective Agreement and Area, Primary and Secondary School Principals' Collective agreement.
Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO38t

(PDF 1.3MB) v2.1 Updated 16 January 2018

Maori Immersion Teacher - Additional Allowance Form (Area and Primary) To apply for a Maori immersion teacher additional allowance for teachers employed under the Area and Primary Teachers' Collective Agreements.
Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO39t
Smart Form

(PDF 1.4MB) v1.2 Updated 16 January 2018

Bus Controllers' Allowances Claim To apply for the Bus Controller Allowance. Do you have the most recent version of the form? Save this version to your computer before you fill it in.