Holiday pay at end of year for teachers with changes in hours

This describes how holiday pay is calculated for teachers with changes in hours worked per week during the school year.

Permanent teachers

Holiday pay at the end of the year for permanent teachers is proportioned based on their hours worked throughout the year as follows:

  • Holiday pay relating to periods during the year when the employee's hours per week were less than or equal to their hours per week at the end of term 4 will be paid at their current hours per week.
  • Holiday pay relating to periods during the year when the employee's hours per week were greater than their hours per week at the end of term 4 will be paid at the greater hours per week.

For example, Bruce is a permanent part-time teacher, and in 2016 he has worked:

  • 28/01/16 - 01/05/16 10 hours per week (40%)
  • 02/05/16 - 24/07/16 15 hours per week (60%)
  • 25/07/16 - 9/10/16 5 hours per week (20%)
  • 10/10/16 - 18/12/16 10 hours per week (40%)

As at his last day in term 4, Bruce is being paid at 10 hours per week, or 40%. Bruce's holiday pay will be calculated as follows:

  • 28/01/16 - 01/05/16 = 81 working days, x 0.3 = 24 days holiday pay due, less 14 days paid in the April holidays = 10 days at 40%
  • 02/05/16 - 24/07/16 = 70 working days, x 0.3 = 21 days holiday pay due, less 14 days paid in the July holidays = 7 days at 60%
  • 25/07/16 - 18/12/16 = 133 working days, x 0.3 = 40 days holiday pay due, less 14 days paid in the September/October holidays = 26 days at 40%.

Bruce's holiday pay is proportioned for the period he was working at 60%, as this was greater than his hours at the end of term 4. Bruce's holiday pay is not proportioned for the period he was working at 20%, as this is less than his hours at the end of term 4.

Bruce would be paid holiday pay of:

19/12/16 - 28/12/16 10 days at 40%

29/12/16 - 4/01/17 7 days at 60%

05/01/17 - 27/01/17 23 days at 40% (holiday pay ceases on 27/01/17)

Fixed term teachers

Holiday pay at the end of the year for fixed term teachers is proportioned based on the hours they have worked throughout the year.

For example, Mary is a fixed term part-time teacher, and in 2016 she has worked:

  • 28/01/16 - 01/05/16 10 hours per week (40%)
  • 02/05/16 - 24/07/16 15 hours per week (60%)
  • 25/07/16 - 09/10/16 5 hours per week (20%)
  • 10/10/16 - 18/12/16 10 hours per week (40%)

Mary's holiday pay will be calculated as follows:

  • 28/01/16 - 01/05/16 = 81 working days, x 0.3 = 24 days holiday pay due, less 14 days paid in the April holidays = 10 days at 40%
  • 02/05/16 - 24/07/16 = 70 working days, x 0.3 = 21 days holiday pay due, less 14 days paid in the July holidays = 7 days at 60%
  • 25/07/16 - 09/10/16 = 63 working days, x 0.3 = 19 days holiday pay due, less 14 days paid in the September/October holidays = 5 days at 20%
  • 10/10/16 - 18/12/16 = 70 working days, x 0.3 = 21 days holiday pay due at 40%.

Mary would be paid holiday pay of:

19/12/16 - 28/12/16 10 days at 40%

29/12/16 - 04/01/17 7 days at 60%

05/01/17 - 09/01/17 5 days at 20%

10/01/17 - 27/01/17 18 days at 40% (holiday pay ceases on 27/01/17)

See how unpaid leave impacts on End of Year holiday pay.

Holiday Pay Tool