Novopay News 13 July 2018

News for School Payroll Staff

Tena koutou,

Welcome to the latest edition of the Novopay News.

With the school holidays upon us, I hope you are able to find some time to relax and but also keep your payroll tasks up to date. In this edition, we touch on the Government superannuation fund changes that you may need to be aware of.

Also in this edition:

  • Future Changes to the Salary Assessment Process
  • Holiday Pay Reduction for Teachers
  • ACC - 52 Week Employees

Nga mihi

Donna Delaney, Manager - School Account Teams

New Government Superannuation Fund (GSF) Rate

For school employees who are members of GSF, the GSF employer subsidy rate will automatically increase from 12.4% to 13.4% effective from the first pay period after 1 July 2018. This is Pay Period 8 - starting 4 July. The employee/member contribution rate remains unchanged at 6.5%.

If you have any queries please ring the GSF Schemes Administration on 0800 654 731 or email

Future Changes to the Salary Assessment Process

As part of Education Payroll Limited's commitment to making schools payroll easier, quicker and more reliable, we are improving how Salary Assessment applications are submitted and processed. Salary Assessment is the process by which a teacher's qualifications and relevant experience, in line with current collective agreements, are assessed to ensure they receive the correct salary.

Currently, a NOVO form and all supporting documents are sent via postal mail.

From the end of July, Salary Assessment applications will no longer require hard copies to be sent via post. The NOVO form and all supporting documents will still need to be certified and signed by the Principal or an authorised notary, but the school will be able to scan and send by email for processing.

Additionally, correspondence about an application will now take place over phone and email, reducing the time it will takes to finalise an application.

There will be more details and reminders about the new process closer to the transition date and the website and forms will also be updated to reflect changes.

Until these changes take effect, please continue to submit applications to the Christchurch address written at the top of the Salary Assessment form:

Salary Assessment Unit

PO Box 9290

Christchurch 8149

Please download a new form from the website each time you require one, to ensure you have the most up-to-date instructions.

Holiday Pay Reduction for Teachers

If a teacher takes unpaid leave during a school term, a holiday pay reduction may be needed. At the beginning of each vacation period, required holiday pay reductions are calculated for all teachers who have taken a period of unpaid leave during the term just completed.

In some instances, further holiday pay reductions are required resulting from prior terms. The holiday pay reduction will be made from the employee's pay that falls over that vacation period.

As each sector has its own set of Holiday Pay Reduction calculation rules, we have created a useful table with links to each collective agreement.

For more information please follow this link:

ACC - 52 Week Employees on ACC Leave

Just a gentle reminder to please ensure that you submit NOVO12acc forms for 52 week employees who are on ACC leave during the school holidays. This will ensure that their leave is booked and they are paid correctly.