Novopay News Special: The SUE Report Employee Summary 25 July 2014

News for School Payroll Staff


25 July 2014


Novopay News Special: The SUE Report Employee Summary

A message from Education Payroll Services


Welcome to a special edition of Novopay News about the Employee Summary-a SUE report enhancement we're introducing next week. The Employee Summary section of your SUE report sorts the data by employee, by job and by type of pay. This will provide you with a snapshot of your school's payroll information in an easy-to-read format.

You'll see it for the first time next Thursday when you download the PDF version of your draft SUE report.

To prepare you for this change, we've included a screenshot of what your SUE report will look like and answers to questions you may have about the change. We have also updated our online guide to reading your SUE report. These tools are also available on the Novopay website.

The rest of your SUE report will remain the same and all information normally included in your report can be found below the Employee Summary.

This enhancement to your SUE report came about, in part, through feedback from the sector. I want to thank those of you who were involved in its development.

I assure you that our plans to resolve display issues you may be experiencing with your SUE report continue to progress. I hope you will find the Employee Summary a useful enhancement in the interim.

Rebecca Elvy
Associate Deputy Secretary, Education Payroll Services

 

When you download the PDF version of your draft SUE report next Thursday you will notice a new section at the top called the Employee Summary.

Here is a preview of how the Employee Summary will look on your SUE report:


 
Click here to view a full mock up of the SUE report with Employee Summary

Please note the rest of your SUE report remains the same and all information normally included on the PDF version of your report can be found below the Employee Summary. The CSV file does not include the Employee Summary-it remains the same.

Frequently Asked Questions: The SUE Report Employee Summary

What is the Employee Summary?

The Employee Summary takes data from the main SUE report and displays it alphabetically by employee surname. The report consolidates the detail of an employee's pay by pay code for each job. This helps you quickly scan for amounts which stand out as incorrect.

Why has the Employee Summary been added?

We worked closely with the sector to develop this approach which will make it easier to see SUE report information at a glance.

Where is the Funding/Department section of the SUE report?

You will find this information below the Employee Summary.

Is this the same information as in the Funding/Department section in the SUE?

Yes, the information used in the Employee Summary is the same as that used in the Funding/Department section of the SUE. The difference is that in the Employee Summary, the totals for the pay code are consolidated by employee job.

Why has the SUE report doubled in size?

Due to the addition of the Employee Summary section in the SUE report the file size is now larger.

Why haven't issues with the SUE report been fixed?

This change to the SUE report provides you with your schools SUE information in an easy-to-read format. The issues currently associated with the SUE report are being worked on for correction.

Does this mean I now have two sections of the report to check?

The Employee Summary allows you to review an employee's pay in one place. It takes information from the main SUE report and displays it in a different way. Below the Summary, the main SUE report still includes detailed information for your reference. This way, you can refer to the format that works best for you.

Why is there no grand total at the end of the Employee Summary to verify the entries are there?

The Employee Summary section uses the same information from the main section of the SUE report only. The grand totals are on the last page of the SUE report.

Will the Employee Summary be included in the .CSV file version of the SUE report?

No. The Employee Summary is only available in the PDF version.

Why aren't the employees separated by group e.g. support staff/teachers/principals?

The Employee Summary enables you to find employees quickly by surname sorted alphabetically.

Will leave and public holidays show on one line?

Yes, if the rate is the same then the total will show in one line.

Will the dates for Relievers be included in the Employee Summary?

No, only the total dates will be displayed. The original section will still hold the detail for the Relievers.

Will the Employee Summary replace the original SUE report?

No. This is an additional section to the original SUE report.

Will two separate reports be available?

There are no plans at this stage to separate the two sections into different reports.

For general questions about your SUE report please contact the Service Centre at support@novopay.govt.nz or by phone on 0508 668 6729.

Feedback:

We're always keen to hear your feedback. If you have suggestions for subsequent newsletters, please continue to email us at education.payroll@minedu.govt.nz.

If you'd like to sign up as a volunteer to review some of our programme improvements, please contact us at education.payroll@minedu.govt.nz.

For payroll-related queries please contact the Novopay Service Centre at support@novopay.govt.nz.