Novopay Newsletter 29 July 2016

News for School Payroll Staff


 29 July 2016

We've got a very full edition of Novopay News this fortnight.

We cover the impacts of the newly signed primary collective agreements, give some information about how to deal with questions about the "extra" pay this year and the tax implications of this, and provide some help with how to deal with the issue of pay slips not opening from emails .

There's also a heads up that your ACC levies are due shortly.

There are a couple of good news announcements, too.

One is that we will be at the CES conferences to answer any questions and give advice on using Novopay online. The team always enjoy getting out and about and are looking forward to meeting as many of you as possible at these events.

And the other announcement is that, having had such a great result form our trial of the school account manager model we are now extending it to all schools. This will take a wee while to bring in - but we plan to have it all done by by the start of end of year.

http://www.novopay.govt.nz/images/Mathew-signature.jpg

Regards,

Mathew Gordon
Manager Service Desk and Support Education Payroll Limited







Agreement updates for Primary Teachers and Principals

Now that the Primary Principals' and Primary Teachers' Collectives have been settled we need to make sure that people are represented correctly. We are basing our information on union membership lists given to us by the New Zealand Educational Institute Te Riu Roa (NZEI Te Riu Roa).

The lists are of union members since 9 June 2016 - the day the settlements were finalised.

Settlements only apply to people who are members of New Zealand Educational Institute Te Riu Roa (NZEI Te Riu Roa) on and after the date the settlements were signed. These people are automatically updated to the new collective agreement rates and conditions.

What will you notice?

Employees who are not or who are no longer members of NZEI Te Riu Roa union will move from the Primary Full Time or Part Time CA to the Primary Full Time or Part Time IEA13 on your Staff Usage and Expenditure Report (SUE)

Employees who are members of NZEI Te Riu Roa union, but whose agreements were not updated when they joined, will move from the Primary Full Time or Part Time IEA to the Primary Full Time or Part Time CA on your SUE.

You may also notice that some staff move from older Individual Employment Agreement's (prior to 2013) onto a later Individual Employment Agreement. This is because we've noticed these employees signed later agreements, but not all their current Primary Teaching jobs were updated.

We have corrected this which will mean these employees will get some back pay.

Settlement of the Primary Principals' Collective Agreement

Increases resulting from the signing of the Primary Principals' Collective Agreement will be processed in pay period 10 (pay day 17 August).

As part of the settlement, principals who are members of the NZEI will receive arrears back to 2 May 2016. You don't need to do anything to make the change for union members - Novopay will automatically make the salary and allowances increases.

You will need to submit a NOVO22t for principals on an Individual Employment Agreement who have signed the new agreement. These will be processed from pay period 10, and will include arrears from the date the principal signed the new agreement.

Please note that Individual Employment Agreements are only effective from 29 June 2016 - the date they were signed and promulgated by the Secretary for Education.

Click here for more information. The changes will be reflected by the 2nd draft SUE.

Settlement of the Primary Teachers' Collective Agreement

Increases resulting from the signing of the Primary Teachers' Collective Agreement will also be processed in pay period 10 (pay day 17 August).

As part of the Settlement teachers who are members of NZEI Te Riu Roa will receive arrears to 2 May 2016. You don't need to do anything for union members - Novopay will automatically make the salary and allowances increases.

You will need to submit a NOVO22t for teachers on an Individual Employment Agreement who have signed the new agreement. These will be processed from pay period 10, and will include arrears from the date the teacher signed the new agreement.

Please note that Individual Employment Agreements are only effective from 29 June 2016 - the date they were signed and promulgated by the Secretary for Education.

Click here for more information. The changes will be reflected by the 2nd draft SUE.

Extra Pay Day in a Tax Year

It sometimes happens that you get an extra pay in a tax year - this is because of the day of the week that a pay day happens on.

In the tax year 2016 (which ended on 31 March 2016), there were 27 fortnightly pay days instead of the usual 26. When this happens it means not enough tax is deducted in each pay period. This is because tax is due on the total income over the year and is taken off in compliance with the PAYE tables issued by Inland Revenue. These tables are based on 26 fortnightly pays so not enough is taken if it is spread over 27 pays instead.

What this means for school employees

If a school employee is required to file a tax return, there will be a square-up and they may have some extra tax to pay for the year. The extra pay can also affect student loan repayments.

Please note: This affects all employees in New Zealand in a 27 pay period tax year and it is a common misconception that tax has been withheld by their employer from their pay incorrectly.

If you need more information we recommend you call Inland Revenue.

Difficulty opening payslips

We have discovered some employees are having problems opening their payslips directly from their email. This issue is not exclusive to Novopay and is linked with opening a password protected PDF directly from an email. If you or one of your employees have this problem save the payslip locally - for example to your desktop and then open it as normal.

ACC Levy invoices available shortly

Your annual ACC levy invoices will be available via Novopay Online (NOL) from 9 August. To access the invoice, log in to NOL, visit the My Reporting tab and choose ACC EOY.

This is your 2016 ACC annual levy invoice. The levy is based on net leviable earnings and will be deducted from your school's bank account on 6 September 2016.

For more information about payments and rates that make up this year's levy visit the Novopay website.

Come meet us at the CES conferences

For those of you looking to upskill in the intricacies of Novopay Online we are running payroll workshops at the upcoming CES conferences in Christchurch, Auckland and Wellington.

These one day events provide professional and personal development for school administrative professionals. The Novopay workshop will cover key aspects of the school payroll including:

  • payroll calendar activities such as processing deadlines

  • when to terminate in a timely manner

  • managing leave

  • navigating MY HR successfully and

  • what can be done on Novopay Online.

We'll also take the opportunity to introduce participants to the move to school account management which is part of our commitment to becoming a customer centred organisation.

You can find out more about the conferences here

Moving to School Account Manager model

If you visited our stand at the SEO conference or came to the Christchurch CES conference workshop, you will have heard about our new account management model.

And if you are planning to come to the CES workshops in Auckland and Wellington in the next couple of weeks you will also hear all about it.

The new model, where schools have an account manager who deals with all their inquiries and pay processing needs, is a result of our work with the State Services Commission on a programme called "Better Every Day". (link to http://www.ssc.govt.nz/continuous-improvement-state-services)

We started the account manager model with a small group of schools towards the end of 2015. Initial feedback from schools and our staff was very good. As a result we extended the trial to more schools late last year and again the results were very positive.

We have decided to roll the model out across the whole business over the next three or four months, so by the time end of year hits everyone should have an account manager.