Novopay Newsletter 8 April 2016

News for School Payroll Staff


We hope you all enjoyed the recent Easter break and as we get closer to the end of Term 1 no-doubt you are looking forward to the upcoming vacation break as well.

In this week's edition of the newsletter we include information about mileage claims for relief teachers.

We explain why there is a slight increase in pay.

There is information about holiday pay reductions for teachers who have taken a period of unpaid leave during the term just completed.

We provide further clarification about Support Staff CA 3rd Tranche changes. And lastly, we would like to advise that the Start of Year screens are now closed.

Happy reading.

http://www.novopay.govt.nz/images/Mathew-signature.jpg

Regards,

Mathew Gordon
Manager Service Desk and Support Education Payroll Limited

Why employees' pay may have increased slightly

As part of the tax changes effective from 1 April, there is a reduction in the ACC earners' levy from $1.45 to $ 1.39 (GST inclusive) per $100 of earnings. As all employees in New Zealand must pay an ACC earners' levy, the net pay may increase slightly from PP201701.

More information about this change can be found on page 4 of the Weekly and fortnightly PAYE deductions table 2017 (IR340), or click on this link: http://www.ird.govt.nz/forms-guides/number/forms-300-399/ir340-guide-paye-2017-weekly.html

Where possible please ensure your staff are aware of the change as everyone will get a little extra in their pay and this may generate queries.

Mileage claim for relief teachers - Use a NOVO15t

To make a mileage claim for relief teachers please use a NOVO15t or complete it online. Schools need to complete field 12 for any mileage claimed. However, make sure you read the instructions prior to doing this as the first 10 -20 kms (depending on CA coverage) needs to be deducted first. If you don't complete the form correctly the teachers will be overpaid.

When entering the relief teacher's time using Novopay Online (NOL) there are no prompts for the mileage claim, so it is important that schools familiarise themselves with the Primary Teachers Collective Agreement, clause 5.7. Here is the link to it: http://www.education.govt.nz/school/running-a-school/employing-and-managing-staff/collective-agreements/primary-teachers-collective-agreement/part-5-reimbursing-alllowances/

Holiday Pay Reduction for Teachers (HPR)

If a teacher takes unpaid leave during a school term, a holiday pay reduction may be needed.

At the beginning of each vacation period, required holiday pay reductions are calculated for all teachers who have taken a period of unpaid leave during the term just completed. In some instances, further holiday pay reductions are required resulting from prior terms. The holiday pay reduction will be made from the employee's pay that falls over that vacation period.

As each sector has its own set of HPR calculation rules, we have created a table below with links to each collective agreement for more information.

Collective:

Clause No:

Covers:

Includes:

Area School Teachers'
Collective
Agreement

3.24.1(c)
and 3.24.3

Holiday Pay

Includes LWOP and holiday pay deductions

3.24.2(c)

Holiday Pay after sick leave without pay

When are holiday pay deductions applied

3.27.7

Long Term Relievers (Fixed Term)

Treated the same as permanent teachers for holiday pay purposes

Secondary
Teachers'
Collective
Agreement

4.8.1(c)
and 4.8.3

Holiday Pay

Includes LWOP and holiday pay deductions

4.8.2(c) and Appendix 1.6.1

Holiday Pay after sick leave without pay

When are holiday pay deductions applied

4.8.4(b)

Long Term Relievers (Fixed Term)

Treated the same as permanent teachers

Primary
Teachers'
Collective
Agreement

3.26

Holiday pay (Permanent
and Long Term Relieving Teachers (Fixed Term)

Includes LWOP and holiday


Start of Year Novopay Online screens

We would like to advise you that the Start of Year Novopay Online screens are now closed. They will open again when the next SoY period begins later in the year.

Support Staff CA 3rd Tranche Changes

Effective from the 30 March 2016, PP201701, employees paid under the Support Staff in Schools Collective Agreement (including those on the latest IEAs) on Grades A to C will have their pay rates increased in line with the printed rates in the Collective Agreement. Those employees paid on Grade D will have a pay increase of 0.8% applied to their salary. Those employees paid on the Executive Management pay grade are not affected by this pay increase.

If the combined current salary and current SALLO or SALLT is less than the new salary, the employee's base rate will be increased and the allowance ceased.

To increase the salary for these employees please complete a Pay Details Change for Non-Teachers form (NOVO2nt) and submit to the Service Centre.

Otherwise, the automatic changes were displayed in the first draft SUE report of PP201701, on 7 April 2016, for your review.

For more information, please refer to the NZSTA website.