Novopay Newsletter 26 February 2016

News for School Payroll Staff


In this week's edition we have information for you about the third tranche of the Support Staff Collective Agreement.

We have information on the School Annual Accrual Report (SAAR) and its accompanying Leave Liability and Error Schedules.

There is a reminder that employees with a Special Tax Code (STC) will need to correct their tax code with the Inland Revenue and Novopay prior to the end of the tax year.

There is an explanation of which forms to use for payment of the Community of Schools / Community of Learning allowances.

Also, we ask that you ensure your teaching staff know what their MOE number is. This is their unique identifier within the school payroll system and is a key piece of information used when communicating with EPL or the Ministry of Education. It is also used as an access point when personnel information is communicated for example, payslips.

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Regards,

Mathew Gordon
Manager Service Desk and Support Education Payroll Limited

School Annual Accrual Report (SAAR), Leave Liability and Error Schedules

In the last Novopay Newsletter we made you aware that the SAAR report is now available to download from Novopay Online. We advised you that we are also due to provide you with Leave Liability and Overpayment, Stop Pay and Funding Code Error information. You need this information to complete payroll section of your School Financial Statement.

We had hoped to get this additional information to you by 19 February but have unfortunately been unable to meet this target. We apologise for any inconvenience caused. We now expect to be able to email the reports to your School Principal by the middle of next week.

More information on the School Financial Statement process, and instructions on how to reconcile the SAAR, Leave Liability and Error Schedules in the Financial Statement are available from the Ministry of Education's website here.

Support Staff CA 3rd Tranche Changes

Effective from the 30 March 2016, PP01, employees paid under the Support Staff in Schools Collective Agreement (including those on the latest IEAs) on Grades A to C will have their pay rates increased in line with the printed rates in the Collective Agreement. Those employees paid on Grade D will have a pay increase of .8% applied to their salary. Those employees paid on the Executive Management pay grade are not affected by this pay increase.

Employees who have a Salary Loading will have the new pay rates applied and will have their Salary Loading adjusted down to meet that pay increase.

There is no action for you to take at this time. These automatic changes will display in the first draft SUE report of PP01, on 7 April 2016, for you to review.

For more information, please refer to the NZSTA website.

Reminder - forms to use for paying the Community of Schools / Community of Learning allowances

We would like to remind you which forms to use for payment of these allowances: Community of Schools allowances for Secondary schools / Community of Learning Allowances for Primary schools.

Use a Novo2t or Novo16t

Use the NOVO2t or the NOVO16t to pay the initial Community of Schools/ Learning allowance. For example, the Leadership allowance or the Community of Learning/ Community of Schools Teacher allowance, both between schools and within schools.

When do I use a Novo28a?

When someone goes on leave use the NOVO28a form for advising to pay Higher Duties Allowance for a Teacher or Principal acting in a Community of Schools / Community of Learning role. Sometimes this will be used in conjunction with a NOVO28t in the usual way.

When do I use a Novo28b?

The NOVO28b form is for advising to pay Higher Duties Allowance for a Teacher who is acting up to cover part of another Teacher or Principal's original role while they are in a Community of Schools / Community of Learning role.

Special Tax Codes process

Please remind your employees with a Special Tax Code (STC) that they will need to correct their tax code with the Inland Revenue and Novopay before the end of the tax year. If their code is not corrected or renewed then they will default to an ND (No Declaration) tax rate of 46.45%,applicable from 1 April 2016.

We will write to employees who are on a STC in early March to ensure that they know the correct process to follow. Affected employees will be advised that they must re-apply to Inland Revenue for a Special Tax Code. If their application is successful then they will pass an Inland Revenue instruction on to you, their school's authorised user.

Please send a NOVO4 (Tax Details Change) form with every tax instruction you receive to the Service Centre by 5pm Monday 4 April 2016 . This will ensure that your employees' correct tax codes take effect in PP01. Any tickets received after 5pm will be processed in the next available pay.

 If your employees have any questions or concerns regarding this process, please ask them to contact IR on 0800 227 774.