Occupancy end date

Fixed-term positions must have an end date recorded in Novopay Online. This date may be referred to as the ‘occupancy end date’, ‘contract end date’ or ‘fixed-term end date’.

Permanent employees have a default end date of 31/12/2049.

For fixed-term positions, if the end date is unknown when the job is entered, provide an estimated date. Estimated dates will need to be monitored by the school, and updated when known.

To change the end date, complete a NOVO2t / NOVO2nt form to advise the new end date.

IMPORTANT: Specifying a fixed-term end date in Novopay Online will not terminate the employee on that date. You must still terminate them online or by completing a NOVO6 form. If their end date has already passed and they have not yet been terminated, complete a NOVO6 form.


For a list of employees whose occupancy is due to end in the next 90 days, download the Pay Ending report.


See NOVO forms to download NOVO forms, and for guidance on completing forms.

  • To change the occupancy end date for a fixed-term employee:
    • NOVO2t – Pay Details Change for Teachers
    • NOVO2nt – Pay Details Change for Non-Teachers
  • To terminate an employee:
    • NOVO6 – Termination/End of Employment

Related links

How to:

A-Z of payroll: