Holiday Pay Reduction (HPR) for Teachers

If a teacher takes unpaid leave during a school term, a holiday pay reduction may be needed. At the beginning of each vacation period, required holiday pay reductions are calculated for all teachers who have taken a period of unpaid leave during the term just completed. In some instances, further holiday pay reductions are required resulting from prior terms. The holiday pay reduction will be made from the employee's pay that falls over that vacation period.

As each sector has its own set of HPR calculation rules, we have created a table below with links to each collective agreement for more information.


Collective:

Clause No:

Covers:

Includes:

Area School Teachers'
Collective
Agreement

3.24.1(c)
and 3.24.3

Holiday Pay

Includes LWOP and holiday pay deductions

3.24.2(c)

Holiday Pay after sick leave without pay

When are holiday pay deductions applied

3.27.7

Long Term Relievers (Fixed Term)

Treated the same as permanent teachers for holiday pay purposes

Secondary
Teachers'
Collective
Agreement

4.8.1(c)
and 4.8.3

Holiday Pay

Includes LWOP and holiday pay deductions

4.8.2(c) and Appendix E: 1.6.1

Holiday Pay after sick leave without pay

When are holiday pay deductions applied

4.8.4(b)

Long Term Relievers (Fixed Term)

Treated the same as permanent teachers

Primary
Teachers'
Collective
Agreement

3.26

Holiday pay (Permanent
and Long Term Relieving Teachers (Fixed Term)

Includes LWOP and holiday pay deductions


Long Term Leave without Pay for Teachers

Teachers who go on Long Term Leave without Pay will be paid out holiday pay due at the beginning of their Long Term Leave without Pay period. If a teacher returns to work earlier than their original intended return date, this will most likely result in an overpayment, because the leave paid out is specific to the original leave booking dates. If this is the case, the teacher will be sent a letter explaining the details of the overpayment along with repayment options.

If a teacher on Long Term Leave without Pay does return earlier than originally booked, you must complete a NOVO12r (Leave Booking Reversal) form to cancel the original booking. The new updated NOVO12r also has a section to resubmit the leave with correct dates, and a NOVO12 (Leave Booking) form to submit the updated actual leave dates. Please submit the forms to the Novopay Service Centre as soon as you can to ensure the teacher is automatically paid on their early return.

If you have a teacher booking Long Term Leave without Pay up to the end of Term 4, you must  enter their leave end date as 27 January, the last day of the school year. If another leave date is entered they will likely be overpaid. This is because the leave paid out at the beginning of their long term leave period has been calculated up to and including 27 January.