Start of Year reports

Two reports are available to help you with Start of Year preparation and processing. These are the Start of Year Report and the Pay Ending Report.

Start of Year Report

The Start of Year Report shows employee data that you will need for Start of Year processing. Use this report to check and record data in preparation for data entry in the Start of Year screen. You can regularly download this report to check submitted changes and ensure that you have completed all Start of Year processing.

The Start of Year Report may include multiple rows per employee as it lists both current and future job details that are held within Novopay and individual rows for any allowances held.

Pay Ending Report

The Pay Ending Report shows employees whose occupancy is due to end soon, and who will not be paid after their occupancy ends. It also shows employees who have already left your school, but who have not been terminated in Novopay.

These reports are for your school’s use only. Do not send them to your School Account Team.

Computer icon - to denote system steps in Novopay OnlineDownload reports

Use these steps to download these two reports in Novopay Online.

  1. Log in to Novopay Online using your username and password, and click Sign On.

  2. Go to My School > Employment Changes > Employee Changes.

  3. Select Start of Year in the Change Category field on the School Selection screen.

  4. Click Download SOY Report or Pay Ending Report.

How to use the reports

These reports have a CSV file format. This means you can save them and open them in a spreadsheet program, e.g. Excel, to record employee data ready to enter in the Start of Year screen.

You can use the following table to determine what action to take for employees showing on the Pay Ending Report.

If Then
If employees show on the Pay Ending Report who are returning to your school in 2018 Enter their start and end dates in the Start of Year screen. See Start and end dates

If employees show on the Pay Ending Report who have already left your schoolIf employees show on the Pay Ending Report who are leaving your school and not returning in 2018.
Terminate them by bulk terminating online or complete a NOVO6 form.

Complete a NOVO6 form to do a retrospective termination.

This will generate any due holiday pay.

What next?

Gather and record your employee data in the Start of Year Report ready for the Start of Year processing. See Start of year preparation.