NOVO forms

When you need to use a NOVO form you must always download the original from this web page. Follow the instructions provided with each form and complete forms electronically wherever possible.

IMPORTANT: Download and save the form to your desktop or another place on your computer. If you don't save it before filling it in you will lose your data.

For more help about filling in forms see Completing NOVO forms.

The Novopay Service Centre will return out of date, incorrect, illegible or incomplete forms to you for re-submission.

If you are having trouble downloading a form or need help completing your payroll instructions, please contact the Novopay Service Centre on 0508 NOVOPAY or email us on support@novopay.govt.nz.

Number Name When to use this form How to complete this Form

NOVO1nt ver 5.2 updated 17 February 2017

New Appointment for Non-Teachers

For all new non-teaching appointments; complete a separate form for each new job.

NOVO1nt Instructions
Version 5.2
Updated October 12 2016

NOVO1t
(Version 5.2 PDF 1 MB)
Updated 4 January 2017

New Appointment for Teachers

For all new teaching appointments; complete a separate form for each new job.

NOVO1t Instructions
Version 5.2
Updated October 11 2016
For help completing the form download these instructions.

NOVO2nt
(PDF 1MB)
Updated 10 Oct 2016

Pay Details Change for Non-Teachers

For:

  • support staff changing to full-time hours
  • support staff changing hours employed
  • permanent and fixed-term allowances for non-teachers
  • retrospective date changes
  • fixed term employees changing contract end dates.

All other pay details changes should be entered directly into Novopay Online.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO2t
(PDF 597KB)
Updated 11 August 2015

Pay Details Change for Teachers

For:

  • teachers changing hours employed
  • permanent and fixed term allowances for teachers
  • retrospective date changes
  • fixed term employees changing contract end dates.

All other pay details changes should be entered directly into Novopay Online.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO3
(PDF 82KB)

Employee Details Change

When your employee's personal details have changed and you are unable to enter the details directly into Novopay Online.

NOVO3 instructions
For help completing the form download these instructions

NOVO4
(PDF 133KB)
Updated 23 March 2015

Tax Details Change

For all tax detail changes.

NOVO4 instructions
For help completing the form download these instructions

NOVO5
(PDF 238KB)
Updated 14 October 2014

Novopay Service Authorisation / Changes

To authorise an employee to administer payroll data and information through the Novopay Service, including principals and employees not paid by Novopay.

Use alongside the NOVO1nt form if your new non-teaching staff member will also complete your school's payroll work.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO5c
(PDF 80KB)
Updated 14 October 2014

Cancel Novopay Service Authorisation

To cancel employee access to the Novopay Service, so they can no longer administer payroll data and information online.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO6
(PDF 1MB)
Updated 27 October 2016

Termination/End of Employment

If you are unable to enter the details directly into Novopay Online, when an employee

  • resigns from, leaves or ends a job
  • transfers to another school
  • leaves the education service.
NOVO 6 instructions
For help completing the form download these instructions

NOVO6r
(PDF 64KB)

Termination Reversal

Request cancellation of a termination of employment.

NOVO6r instructions
For help completing the form download these instructions

NOVO7t

Updated 19 Aug 2016

Salary Assessment for Teachers

To determine a teacher's pay if :

  • this is their first position
  • they have not taught in a state or state integrated school for two years.
NOVO7t instructions
For help completing the form download these instructions

Post to the SAU, together with originals of certified documentation.

NOVO9t

v5.1

Updated 20 Jan 2017

Statement of Service Request for Teachers

To request:

  • a Statement of Service
  • a copy of pay history
  • salary cards for teaching staff.
  • not for teachers' registration purposes
  • not for leave, retirement, or redundancy checks

NOVO9t Instructions

v5.1 Updated 20 Jan 2017

For help completing the form download these instructions

NOVO10nt
(PDF 72KB)

Timesheet for Out-of-Hours Music & Art Staff

To advise the Novopay Service Centre of the timesheet hours worked by out-of-hours music and art staff when you are unable to enter the details directly into Novopay Online.

NOVO10nt instructions
For help completing the form download these instructions

NOVO11nt
(PDF 73KB)

Timesheet for Caretakers/Cleaners/Canteen Workers/Ground Staff

To advise the Novopay Service Centre of casual and fortnightly timesheet hours worked by, or allowances due to, caretakers, canteen workers and ground staff on timesheet; or additional fortnightly hours worked by, or additional allowances due to, caretakers, canteen workers and ground staff not on timesheet, if you are unable to enter the details directly into Novopay Online.

NOVO11nt instructions
For help completing the form download these instructions

NOV012

Leave Booking

To book leave when you cannot enter the details directly into Novopay Online.

NOVO12 instructions
For help completing the form download these instructions

NOVO12r
(PDF 770KB)

Leave Booking Reversal

To reverse leave when you cannot enter the details directly into Novopay Online.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO13nt
(PDF 69KB)

Timesheet for Non-Teachers

To advise the Novopay Service Centre of the weekly hours worked by, casual and fortnightly timesheet hours worked by, or allowances due to, non-teachers on timesheet; and additional fortnightly hours worked by, or additional allowances due to, non-teachers not on timesheet, if you are unable to enter the details directly into Novopay Online.

NOVO13nt instructions
For help completing the form download these instructions

NOVO14nt
(PDF 76KB)

Timesheet for Adult/Community Education Staff

To advise the Novopay Service Centre of the weekly hours worked by Adult and Community Education (ACE) staff, if you are unable to enter the details directly into Novopay Online.

NOVO14nt instructions
For help completing the form download these instructions

NOVO15t
(PDF 74KB)

Timesheet for Individual Relief Teachers

To advise the Novopay Service Centre of the timesheet hours (in part days) worked by relief teaching staff for the week, if you are unable to enter the details directly into Novopay Online.

NOVO15t instructions
For help completing the form download these instructions

NOVO16t
(PDF 928KB) Updated 11 August 2015

Teaching Unit/Payment Allocation/Allowance Change for Teachers

If you and your teacher have formally agreed to change the unit, payment or allowance details for their position when Ministry approval is required or when it covers retrospective dates.

All other changes should be entered directly into Novopay Online.

Complex Examples
Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO17t
(PDF 91KB)

Updated
19 Aug 2016

New/Improved/Additional Qualifications for Teachers

Use this form when a teacher has received new, additional or improved qualifications which payroll has not assessed.

NOVO17t Instructions
For help completing the form download these instructions

Post to the SAU, together with originals of certified documentation.

NOVO18t
(PDF 77KB)
Updated
19 Aug 2016

Service Increment for Teachers

To request the Novopay Service Centre apply a service increment for an employee.

NOVO18t instructions
For help completing the form download these instructions

Post to the SAU, together with originals of certified documentation.

NOVO19t
(PDF 79KB)
Updated
19 Aug 2016

Childcare Credit for Teachers

For a permanent or fixed-term teacher who has previously resigned, or taken leave from a permanent teaching position, to care for their own child.

NOVO19t instructions
For help completing the form download these instructions

Post to the SAU, together with originals of certified documentation.

NOVO20t
(PDF 50KB)

Additional Hours/Allowances for Teachers

To advise the Novopay Service Centre of additional fortnightly hours worked by part-time teaching staff who are not relievers; and additional one-off allowances to teaching staff, if you are unable to enter the details directly into Novopay Online.

NOVO20T Instructions
For help completing the form download these instructions
NOVO21

Funding/Department Code Change

To change the funding or department code for employees for future dates or within the last two pay periods, if you are unable to enter the details directly into Novopay Online.


NOVO22nt
(PDF 70KB)

Annual Increment/Individual Employment Agreement Pay Change for Non-Teachers

For non teaching staff who

  • are due an annual increment
  • have signed the latest individual employment agreement (IEA) following a newly ratified collective agreement appropriate to their job.
NOVO22nt Instructions
For help completing the form download these instructions
NOVO22t
(PDF 63KB)

Individual Employment Agreement Pay Change for Teachers

For teaching staff who have signed the latest individual employment agreement (IEA) following a newly ratified collective agreement appropriate to their job.

NOVO22t Instructions
For help completing the form download these instructions
Novo23nt
2017 v5.
6
Updated 8 Feb



2017 Annualisation Agreement for Non-Teachers

For permanent or fixed-term non-teaching staff who are entitled to be annualised under the Support Staff in Schools' Collective Agreement and who want to annualise their pay.

NOVO23nt instructions
2017 Payroll Calendar
For help completing the form download these instructions

NOVO24nt
2016

NOVO24nt 2017 v 5.2

Annualisation Agreement Change of Hours/Pay Rate for Non-Teachers.

Please use the correct form for the appropriate year.

To advise the Novopay Service Centre that you have permanently changed a non-teachers annualised hours of work or pay rate.

NOVO24nt - 2016/17 instructions


For help completing the form download these instructions
NOVO25nt 2016

NOVO25nt 2017
(PDF 840KB)

2016 Annualisation Agreement Termination for Non-Teachers.

Please use the correct form for the appropriate year.

To advise the Novopay Service Centre that an annualised employee has ceased annualisation either voluntarily, because they have been on leave without pay, or they have resigned or their employment has ended at your school.

NOVO25nt-2016/17 intstructions

NOVO26
(PDF 1MB)

Collective Agreement Arrears Request

To advise the Novopay Service Centre to claim backdated arrears to previous employees.

NOVO26 Instructions
For help completing the form download these instructions

NOVO27
(PDF 62KB)

Maternity Grant

To advise the Novopay Service Centre that an employee is entitled to receive a maternity grant or ex-gratia parental payment.

NOVO27 instructions
For help completing the form download these instructions.
Post to the Novopay Service Centre, together with originals of certified documentation.

NOVO28t
(PDF 64KB)

Higher Duties Allowance for Teachers

To advise the Novopay Service Centre of a teacher acting in a higher position.

NOVO28t instructions
For help completing the form download these instructions
NOVO28a
(PDF 310KB)

Higher Duties Allowance for

Teachers or Principal acting in a Community of Schools role

To advise the Novopay Service Centre of a teacher acting in a higher position.
NOVO28b

Higher Duties Allowance for a Teacher or Principal who is covering for another Teacher or Principal while they are in a Community of Schools role

To advise the Novopay Service Centre of a teacher acting in a higher position. One off Time Sheeted payment.

NOVO29
(PDF 406KB)

Updated 14 October 2014

KiwiSaver Enrolment and Changes

To enrol an employee in KiwiSaver, or make changes to an employees KiwiSaver.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO31
(PDF 176KB)
Updated
29 Jan 2015

Transaction Report Discrepancies/Advice of Changes

To report payroll errors on the SUE or transaction report that cannot be made directly into Novopay Online. For all other payroll errors, make the changes directly into Novopay Online.

NOVO31 instructions

For help completing the form download these instructions

NOVO33
Updated 17 March 2016

Deduction by School

For all event-based deductions made to an employee's pay by your school.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO35
(PDF 58KB)

Annual Leave Cash-Up

To request an annual leave cash-up for non-teachers, Area Principals and Secondary Principals who are employed as 52-week employees.

NOVO35 instructions
For help completing the form download these instructions
NOVO36t
(PDF 99KB)
Tutor Teacher Allowance Form To apply for a tutor teacher allowance for teachers employed under the Primary Teachers' Collective Agreement and Area School Teachers' Collective Agreement.
Do you have the most recent version of the form? Save this version to your computer before you fill it in.
NOVO37t v 1.4 updated 21 Feb 2017





Maori immersion Teacher Allowance Form
(Area, Primary, and Secondary)
To apply for a Maori immersion teacher allowance for teachers and principals employed under the Area, Primary and Secondary School Teachers' Collective Agreement and Area, Primary and Secondary School Principals' Collective agreement.
Do you have the most recent version of the form? Save this version to your computer before you fill it in.
NOVO38t
Updated 20 December 2016
(PDF 677KB)
Maori Immersion Teacher - Additional Allowance Form (Area and Primary) To apply for a Maori immersion teacher additional allowance for teachers employed under the Area and Primary Teachers' Collective Agreements.
Do you have the most recent version of the form? Save this version to your computer before you fill it in.