NOVO forms

When you need to use a NOVO form you must always download the original from this web page. Follow the instructions provided with each form. Wherever possible, complete forms electronically.

IMPORTANT: Download and save the form to your desktop or another place on your computer. If you don't save it before filling it in you will lose your data.

For more help about filling in forms see Completing NOVO forms.

The Novopay Service Centre will return out of date, incorrect, illegible or incomplete forms to you for re-submission.

If you are having trouble downloading a form or need help completing your payroll instructions, please contact the Novopay Service Centre on 0508 NOVOPAY or email us on support@novopay.govt.nz.

Number Name When to use this form How to complete this Form

NOVO1nt V5.3

Smart Form

Updated 2 June 2017

New Appointment for Non-Teachers

For all new non-teaching appointments; complete a separate form for each new job.

NOVO1nt Instructions
Version 5.2
Updated October 12 2016

NOVO1t v5.5
Smart Form

(PDF 1MB)
Updated 26 July 2017

New Appointment for Teachers

For all new teaching appointments; complete a separate form for each new job.

NOVO1t Instructions
Version 5.2
Updated October 11 2016
For help completing the form download these instructions.

NOVO2nt
Smart Form

(PDF 1MB)
Updated 10 Oct 2016

Pay Details Change for Non-Teachers

For:

  • support staff changing to full-time hours
  • support staff changing hours employed
  • permanent and fixed-term allowances for non-teachers
  • retrospective date changes
  • fixed term employees changing contract end dates.

All other pay details changes should be entered directly into Novopay Online.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO2t

Smart Form

Updated 27 June 2017

Pay Details Change for Teachers

For:

  • teachers changing hours employed
  • permanent and fixed term allowances for teachers
  • retrospective date changes
  • fixed term employees changing contract end dates.
  • not for advising Higher Duties, Communities of Learning, Maori Immersion, Tutor Teacher, Service Increment Allowances for Employers.

All other pay details changes should be entered directly into Novopay Online.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO3
Smart Form

(PDF 82KB)

Employee Details Change

When your employee's personal details have changed and you are unable to enter the details directly into Novopay Online.

NOVO3 instructions
For help completing the form download these instructions

NOVO4
Smart Form

(PDF 133KB)
Updated 23 March 2015

Tax Details Change

For all tax detail changes.

NOVO4 instructions
For help completing the form download these instructions

NOVO5

(PDF 238KB)
Updated 14 October 2014

Novopay Service Authorisation / Changes

To authorise an employee to administer payroll data and information through the Novopay Service, including principals and employees not paid by Novopay.

Use alongside the NOVO1nt form if your new non-teaching staff member will also complete your school's payroll work.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO5c

(PDF 80KB)
Updated 14 October 2014

Cancel Novopay Service Authorisation

To cancel employee access to the Novopay Service, so they can no longer administer payroll data and information online.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO6
Smart Form

(PDF 1MB)
Updated 27 October 2016

Termination/End of Employment

If you are unable to enter the details directly into Novopay Online, when an employee

  • resigns from, leaves or ends a job
  • transfers to another school
  • leaves the education service.
NOVO 6 instructions
For help completing the form download these instructions

NOVO6r
Smart Form

(PDF 64KB)

Termination Reversal

Request cancellation of a termination of employment.

NOVO6r instructions
For help completing the form download these instructions

NOVO7t

Updated 19 Aug 2016

Salary Assessment for Teachers

To determine a teacher's pay if :

  • this is their first position
  • they have not taught in a state or state integrated school for two years.
NOVO7t instructions
For help completing the form download these instructions

Post to the SAU, together with originals of certified documentation.

NOVO9t

v5.1

Updated 20 Jan 2017

Statement of Service Request for Teachers

To request:

  • a Statement of Service
  • a copy of pay history
  • salary cards for teaching staff.
  • NOT used for teachers' registration purposes
  • NOT for leave, retirement, or redundancy checks - use a NOVO 31 for this.

NOVO9t Instructions

v5.1 Updated 20 Jan 2017

For help completing the form download these instructions

NOVO10nt
Smart Form

(PDF 72KB)

Timesheet for Out-of-Hours Music & Art Staff

To advise the Novopay Service Centre of the timesheet hours worked by out-of-hours music and art staff when you are unable to enter the details directly into Novopay Online.

NOVO10nt instructions
For help completing the form download these instructions

NOVO11nt
Smart Form

(PDF 73KB)

Timesheet for Caretakers/Cleaners/Canteen Workers/Ground Staff

To advise the Novopay Service Centre of casual and fortnightly timesheet hours worked by, or allowances due to, caretakers, canteen workers and ground staff on timesheet; or additional fortnightly hours worked by, or additional allowances due to, caretakers, canteen workers and ground staff not on timesheet, if you are unable to enter the details directly into Novopay Online.

NOVO11nt instructions
For help completing the form download these instructions

NOV012
Smart Form

Leave Booking

To book leave when you cannot enter the details directly into Novopay Online.

NOVO12 instructions
For help completing the form download these instructions

NOVO12r
Smart Form

(PDF 770KB)

Leave Booking Reversal

To reverse leave when you cannot enter the details directly into Novopay Online.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO13nt

Smart Form

(PDF 69KB)

Timesheet for Non-Teachers

To advise the Novopay Service Centre of the weekly hours worked by, casual and fortnightly timesheet hours worked by, or allowances due to, non-teachers on timesheet; and additional fortnightly hours worked by, or additional allowances due to, non-teachers not on timesheet, if you are unable to enter the details directly into Novopay Online.

NOVO13nt instructions
For help completing the form download these instructions

NOVO14nt
Smart Form

(PDF 76KB)

Timesheet for Adult/Community Education Staff

To advise the Novopay Service Centre of the weekly hours worked by Adult and Community Education (ACE) staff, if you are unable to enter the details directly into Novopay Online.

NOVO14nt instructions
For help completing the form download these instructions

NOVO15t
Smart Form

(PDF 74KB)

Timesheet for Individual Relief Teachers

To advise the Novopay Service Centre of the timesheet hours (in part days) worked by relief teaching staff for the week, if you are unable to enter the details directly into Novopay Online.

NOVO15t instructions
For help completing the form download these instructions

NOVO16c
Smart Form

v1.3
(PDF 279KB)


Updated 27 October 2017

Teacher or Principal at a Communities of Learning role. For all Teachers and Principals appointed to a Communities of Learning role. Do you have the most recent version of this form? Save this version to your computer before you fill it in.

NOVO16t
Smart Form

(PDF 928KB) Updated 11 August 2015

Teaching Unit/Payment Allocation/Allowance Change for Teachers

If you and your teacher have formally agreed to change the unit, payment or allowance details for their position when Ministry approval is required or when it covers retrospective dates.

All other changes should be entered directly into Novopay Online.

Complex Examples
Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO17t
(PDF 91KB)

Updated
19 Aug 2016

New/Improved/Additional Qualifications for Teachers

Use this form when a teacher has received new, additional or improved qualifications which payroll has not assessed.

NOVO17t Instructions
For help completing the form download these instructions

Post to the SAU, together with originals of certified documentation.

NOVO18t
(PDF 77KB)
Updated
19 Aug 2016

Service Increment for Teachers

To request the Novopay Service Centre apply a service increment for an employee.

NOVO18t instructions
For help completing the form download these instructions

Post to the SAU, together with originals of certified documentation.

NOVO19t
(PDF 79KB)
Updated
19 Aug 2016

Childcare Credit for Teachers

For a permanent or fixed-term teacher who has previously resigned, or taken leave from a permanent teaching position, to care for their own child.

NOVO19t instructions
For help completing the form download these instructions

Post to the SAU, together with originals of certified documentation.

NOVO20t
Smart Form

(PDF 50KB)

Additional Hours/Allowances for Teachers

To advise the Novopay Service Centre of additional fortnightly hours worked by part-time teaching staff who are not relievers; and additional one-off allowances to teaching staff, if you are unable to enter the details directly into Novopay Online.

NOVO20T Instructions
For help completing the form download these instructions
NOVO21
Smart Form

Funding/Department Code Change

To change the funding or department code for employees for future dates or within the last two pay periods, if you are unable to enter the details directly into Novopay Online.


NOVO22nt v1.1
Smart Form

21 Sept 2017

Annual Increment/Individual Employment Agreement Pay Change for Non-Teachers

For non teaching staff who

  • are due an annual increment
  • have signed the latest individual employment agreement (IEA) following a newly ratified collective agreement appropriate to their job.
NOVO22nt Instructions
For help completing the form download these instructions
NOVO22t
Smart Form

(PDF 63KB)

Individual Employment Agreement Pay Change for Teachers

For teaching staff who have signed the latest individual employment agreement (IEA) following a newly ratified collective agreement appropriate to their job.

NOVO22t Instructions
For help completing the form download these instructions

NOVO23nt

v5.6

(xlsx 320KB)

Updated 1 December 2017



2018 Annualisation Agreement for Non-Teachers

For permanent or fixed-term non-teaching staff who are entitled to be annualised under the Support Staff in Schools' Collective Agreement and who want to annualise their pay.

NOVO23nt 2018 Instructions
For help completing the form download these instructions

NOVO24nt 2017 v 5.2

NOVO24nt 2016 v5.0

Annualisation Agreement Change of Hours/Pay Rate for Non-Teachers.

Please use the correct form for the appropriate year.

To advise the Novopay Service Centre that you have permanently changed a non-teachers annualised hours of work or pay rate.

NOVO24nt - 2016/17 instructions


For help completing the form download these instructions
NOVO25nt 2017

(PDF 840KB)


NOVO25nt 2016 v4.0



2016 Annualisation Agreement Termination for Non-Teachers.

Please use the correct form for the appropriate year.

To advise the Novopay Service Centre that an annualised employee has ceased annualisation either voluntarily, because they have been on leave without pay, or they have resigned or their employment has ended at your school.

NOVO25nt-2016/17 intstructions

NOVO26
Smart Form

(PDF 1MB)

Collective Agreement Arrears Request

To advise the Novopay Service Centre to claim backdated arrears to previous employees.

NOVO26 Instructions
For help completing the form download these instructions

NOVO27
Smart Form

(PDF 62KB)

Maternity Grant

To advise the Novopay Service Centre that an employee is entitled to receive a maternity grant or ex-gratia parental payment.

NOVO27 instructions
For help completing the form download these instructions.
Send this form to support@novopay.govt.nz along with scanned copies of certified documentation.

NOVO28t
Smart Form

(PDF 64KB)

Higher Duties Allowance for Teachers

To advise the Novopay Service Centre of a teacher acting in a higher position.

NOVO28t instructions
For help completing the form download these instructions
NOVO28a v1.6
Smart Form

Updated 13 March 2017

Higher Duties Allowance for

Teachers or Principal acting in a Communities of Learning role

To advise the Novopay Service Centre of a teacher acting in a higher position.
NOVO28b v1.5
Smart Form

(590KB) Updated 7 August 2017

Higher Duties Allowance for a Teacher or Principal who is covering for another Teacher or Principal while they are in a Communities of Learning role

To advise the Novopay Service Centre of a teacher acting in a higher position. One off Time Sheeted payment.

NOVO29

Smart Form

(PDF 406KB)

Updated 14 October 2014

KiwiSaver Enrolment and Changes

To enrol an employee in KiwiSaver, or make changes to an employees KiwiSaver.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO31
Smart Form

(PDF 176KB)
Updated
29 Jan 2015

Transaction Report Discrepancies/Advice of Changes

To report payroll errors on the SUE or transaction report that cannot be made directly into Novopay Online.

To request service information for the purposes of leave checks/balances, retirement or redundancy checks.

NOVO31 instructions

For help completing the form download these instructions

NOVO33
Updated 17 March 2016

Deduction by School

For all event-based deductions made to an employee's pay by your school.

Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO35
Smart Form

(PDF 58KB)

Annual Leave Cash-Up

To request an annual leave cash-up for non-teachers, Area Principals and Secondary Principals who are employed as 52-week employees.

NOVO35 instructions
For help completing the form download these instructions
NOVO36t
Smart Form

(PDF 99KB)
Tutor Teacher Allowance Form To apply for a tutor teacher allowance for teachers employed under the Primary Teachers' Collective Agreement and Area School Teachers' Collective Agreement.
Do you have the most recent version of the form? Save this version to your computer before you fill it in.

NOVO37t
Smart Form

(PDF 856KB)

updated 31 October 2017





Maori immersion Teacher Allowance Form
(Area, Primary, and Secondary)
To apply for a Maori immersion teacher allowance for teachers and principals employed under the Area, Primary and Secondary School Teachers' Collective Agreement and Area, Primary and Secondary School Principals' Collective agreement.
Do you have the most recent version of the form? Save this version to your computer before you fill it in.
NOVO38t
Smart Form

Updated 20 December 2016
(PDF 677KB)
Maori Immersion Teacher - Additional Allowance Form (Area and Primary) To apply for a Maori immersion teacher additional allowance for teachers employed under the Area and Primary Teachers' Collective Agreements.
Do you have the most recent version of the form? Save this version to your computer before you fill it in.
NOVO39t
v1.1

Smart Form

Updated 5 July 2017
(PDF 1.35MB)
Bus Controllers' Allowances Claim To apply for the Bus Controller Allowance. Do you have the most recent version of the form? Save this version to your computer before you fill it in.